Ecm tools how to use pdf#

But even they have had digitization challenges that many can identify with. The City of Austin is known вЂ“ in records management circles, at least вЂ“ to have a forward-thinking approach to managing government records.

Embracing Digitization: How to Innovate Document Processing and Leverage Automation

Ecm tools how to use pdf#

HeвЂ™s also introduced hardware into the mix вЂ“ such as using iPads to scan documents from the records warehouse rather than lugging boxes back across town to scan in the office.Дownload the PDF of this presentation to see the full effect of JohnвЂ™s streamlining using ECM tools. For example, letters and affidavits can be auto-generated. He also showed screenshots of his own in-house application that organizes all of the steps and pulls information from other sources. John walked us through the typical steps involved in processing records requests and subpoenas so that we could see just how complicated things can get. He emphasized that not all software fits one size, so he shared a lot of resources for finding free, open source tools as well as the more popular paid applications. But now, using a variety of Enterprise Content Management (ECM) tools, the district вЂ“ via JohnвЂ™s expertise and dedication of his time вЂ“ was able to streamline and automate the work so that not only are they working more efficiently, but also lowering that margin of error. In the past, processing these hundreds of requests manually was time consuming and had a wide margin of error. They also processed over 430 orders to seal or expunge records. The requests mainly came from law enforcement and other government entities. He works for the Bryan Independent School District, which he described as fairly large and spread out considering the relatively small size of the city.Дuring the 2018-2019 school year, the district processed over 170 requests and subpoenas for records such as surveillance videos and student records (for custody, child support, or other criminal or civil cases). John Rokenbrod is an educator and self-proclaimed вЂњjack of all tradesвЂќ.